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Document Type Document Types identify which forms will be managed as part of patient document tracking. Documents are entered and maintained in Clinical and if Physician Order Tracking is used, will post the document sent/received status to the Billing Module on the Patient file Docs tab. Verbal Orders and Treatment plans are posted from Clinical to the Patient file Cert tab. Required.
Go to File > File Maintenance > Category, press Change Type and set the radio button to Document Type.
To Add a Document Type: Press the Add button. Assign a Code and enter a Description. Up to 12 alphanumeric characters can be used for the code, but shorter codes are recommended. Form Type: Hard-coded selections are 485 POC (Plan of Care), 485 Addendum (HCFA 487), Verbal Order, Discharge Note, No Bill Hold, Bill Hold and Face to Face. If Bill Hold is selected, claims for that document's certification period will fail on the Billing Pre-Audit if the "All Docs Received" failure option is checked when running the report and will not produce billing audits until the document is marked Received in Document Tracking. No Bill Hold will bypass the edit on the Billing Pre-Audit for the document. Press Save when done.
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